10 Tricks to Flip Microsoft To-Do Right into a Severe Job Supervisor

Microsoft purchased the much-loved Wunderlist to-do app in a $150 million deal in June 2015. Two years later—in April 2017—the corporate used its new acquisition as the basis for an all-new app: Microsoft To-Do.

To begin with, the Microsoft To-Do used to be barebones. It lacked some crucial capability that Wunderlist customers formerly depended on, together with collaboration and attachments.

Rapid-forward to these days, alternatively, and the placement has stepped forward dramatically. Listed here are 10 Microsoft To-Do pointers that are supposed to persuade you to provide the app a 2nd likelihood.

1. Collaboration and Shared Duties

microsoft todo sharing link

After we first compared Microsoft To-Do and Wunderlist following the release, a number of of you commented that the brand new app used to be a non-starter with out process listing collaboration.

Fortunately, the characteristic is now to be had. You can not percentage person initiatives with different customers, however you’ll give them get right of entry to to to-do lists you could have created. If you happen to give someone else get right of entry to, they’ll have the ability to view and edit the listing’s contents.

To percentage a role listing with some other consumer from the desktop app, appropriate click on at the title of a to-do listing and choose Proportion Record. On cellular, faucet the Upload Consumer icon within the upper-right-hand nook. You’ll obtain a hyperlink that you’ll percentage with different customers.

Faucet on Extra Choices to restrict get right of entry to and organize contributors.

2. Sub-Duties on Microsoft To-Do

microsoft todo sub tasks list remaining

Sub-tasks had been a core characteristic of Wunderlist that didn’t make it over to the primary iteration of Microsoft To-Do. Once more, their absence used to be irritating to many customers.

Following a contemporary replace, the app now helps sub-tasks. Formally referred to as Steps, they help you upload a chain of to-do pieces below a unmarried guardian process.

You’ll be able to use Steps in some ways. For instance, they’re helpful if you wish to keep watch over the workflow of a gaggle of people who find themselves all running on one challenge, however additionally they function bullet level reminders so that you can jot down fast ideas on a subject matter.

The choice of sub-tasks final are proven below the primary to-do merchandise within the process listing.

three. Microsoft To-Do Keyboard Shortcuts

Microsoft To-Do’s listing of shortcuts is brief however efficient. The entire maximum essential movements within the app are supported.

The entire listing of shortcuts on Microsoft To-Do is:

    • Ctrl + N: Upload a brand new process
    • Ctrl + L: Create a brand new listing
    • Ctrl + T: Upload a role to My Day
    • Ctrl + D: Whole a role
    • Ctrl + F: Seek
    • Ctrl + R: Sync
    • Ctrl + 1: Open the sidebar

four. Microsoft To-Do Integration With Cortana

Some of the more recent options on Microsoft To-Do is its integration with Cortana. To make use of it, you want to are living in the United States, UK, India, or Australia. A gentle rollout is anticipated over the process the approaching months.

The combination means that you can use Microsoft To-Do from any Cortana-enabled device, together with Home windows, Android, iOS, and good house gadgets.

While you use Cortana with Microsoft To-Do, you’ll find a way to create your to-do lists and reminders at once at the app moderately than in Cortana. Cortana too can learn out your initiatives in My Day and different lists you could have made.

To make use of Cortana with the app, you want to arrange Microsoft To-Do as a Attached Provider. To take action, move to Cortana > Pocket book > Set up Abilities > Attached products and services on a PC or Cortana > Settings > Attached products and services. Make a choice both Outlook or Place of work 365 (relying on whether or not you’re the usage of a private of endeavor account), then hit the Attach button.

five. Flagged Emails in Outlook

When you have a piece or college account with Microsoft, Microsoft To-Do integrates with flagged emails at the Home windows Outlook app or on the net.

Signal into To-Do and Outlook with the similar account, and also you’ll see a pop-up asking if you wish to allow the characteristic.

As soon as it’s up and working, any emails you flag will seem on My Day as a role. If you wish to upload further significance to a given process, mark the e-mail flag as high-priority; it’ll seem starred within the To-Do app.

A phrase of warning regardless that: Microsoft To-Do will best import a most of 10 flagged emails from the former two weeks.

The characteristic isn’t but to be had on Android or iOS gadgets, regardless that Microsoft’s literature suggests it’s within the pipeline.

6. Set up Your Day

microsoft todo my day suggestions

You’ll be able to use Microsoft To-Do in plenty of alternative ways, relying on the kind of content material you retailer within the app.

If you happen to use the app as a daily process supervisor, you’ll most certainly to find the My Day listing to be one in all its most precious options. Along with flagged emails in Outlook showing at the listing, you’ll additionally upload some other initiatives onto it.

So as to add a to-do merchandise to My Day, open the duty in query (on desktop or cellular) and choose Upload to My Day.

The My Day listing additionally provides tips on what you will have to upload. At the desktop, move to the My Day listing and click on For Nowadays within the higher right-hand nook. On cellular, open My Day and faucet the icon on the backside of the display.

The tips are in accordance with lately added initiatives and initiatives that experience a due date of these days. The app will no longer make tips for initiatives that have reminders set for these days.

7. Upload Attachments to Duties

microsoft todo add a file

You’ll be able to upload information to Microsoft To-Do initiatives. The attachments are to be had on all variations of the app, offering an effective way to percentage essential paperwork between your gadgets.

There may be one important limitation: Microsoft has capped the document measurement at 25 MB (identical to maximum electronic mail products and services). If you want to ship a big document, it is important to glance somewhere else.

Attaching a document is straightforward. Open the duty in query and both click on on Upload a Report.

eight. See Your Week Forward

microsoft todo smart lists enabled

A up to date replace introduced a brand new good listing to the app: Deliberate.

The Deliberate phase is divided into two portions: Past due and Later. Later presentations any initiatives for your calendar for the approaching 5 days; Past due presentations initiatives that you will have already finished however that have no longer but been marked as such.

To show at the good lists, open the To-Do app to your desktop, then click on to your profile image and move to Settings > Sensible Lists. Toggle the sliders subsequent to the lists you wish to have to allow.

nine. Account Switching

In February 2019, account switching turned into to be had for the primary time. It approach you’ll get right of entry to each your paintings and private Microsoft accounts within the app and leap between them on the press of a button.

On the time of writing, the characteristic is best to be had on Home windows 10 and Android. Microsoft says iOS beef up is coming near near.

To arrange account switching on Home windows, click on to your profile image within the most sensible left-hand nook, choose Set up Accounts, and hit Upload Account. On Android, faucet at the Extra menu (the 3 horizontal traces within the left-hand nook), then faucet to your electronic mail cope with and choose Upload Account.

10. Are living Tiles in Home windows 10

microsoft todo live tile

If you happen to’re a Home windows 10 customers, you’ll benefit from Microsoft To-Do’s beef up for are living tiles.

You’ll be able to pin as many lists to the Get started menu as you would like. Pinning a listing is so simple as opening the To-Do app, right-clicking at the listing in query, and settling on Pin to Get started.

Sadly, you can’t entire initiatives from the are living tile. Clicking at the tile takes you at once to the listing in the primary app.

Microsoft To-Do Is a Paintings-in-Growth

Microsoft To-Do has stepped forward immeasurably during the last two years. It’s long past from being a deficient choice to Wunderlist to be the previously-popular app’s herbal successor.

That mentioned, Microsoft To-Do continues to be no longer a completed product. Microsoft even admits as a lot at the app’s site.

If you wish to have an app with unending bells and whistles, To-Do may not be for you. But when you wish to have an easy-to-use app that’s tightly built-in with the running techniques you utilize on a daily basis, you will have to test it out.

If you want to be told extra about managing to-do lists, learn our articles on how to use OneNote as a to-do list manager 6 Tips for Using OneNote as Your To-Do List 6 Tips for Using OneNote as Your To-Do List Are you benefiting from your OneNote to-do listing? Follow our pointers for higher OneNote checklists. Read More and how to manage to-do lists on Android 8 Best Apps for Managing To-Do Lists on Android 8 Best Apps for Managing To-Do Lists on Android Do not attempt to juggle dozens of initiatives for your head. Those superior Android process control apps allow you to successfully stay observe of your to-do listing. Read More .

Discover extra about: GTD, Microsoft To-Do, Task Management, To-Do List.

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